Position: Executive Assistant
Report to: Executive Director
Situated at: London Office
Start date: ~ July 2022
Salary: £40,000 – £45,000 depending on experience
Application deadline: June 20, 2022
About the role
- Based in the London office, (hybrid work is negotiable), this is a new position
- We are looking for someone who can work effectively with the Executive Director and who can proactively contribute to the development of the organization and the achievement of its strategy.
- Experience in building and maintaining effective relationships with various internal colleagues, as well as external stakeholders, is essential
- Part of the role will be to work closely with the management team and other senior colleagues, including the Director of Campaigns
- It is important to ensure that activities are carried out in a manner aligned with the organizational culture, especially those that are cross-organizational to foster a broader sense of team.
Working closely with the Executive Director, the Executive Assistant is responsible for proactively working on:
- Ensure that discussions with colleagues take place across the EIA to advance the strategy, monitor progress and adjust it to ensure relevance
- Ensure timely follow-up on priority initiatives that are aligned with the strategy.
- Develop relevant systems and provide insights to help ensure strategy remains relevant.
- Facilitate organizational learning and activities that help drive effective strategy implementation and nurture the culture.
- Support the Executive Director and his colleagues in the coordination of work streams
- Anticipate the needs of the Executive Director and the extended EIA team to help them stay focused on priorities, including resolving operational and administrative issues.
- Act as a liaison between colleagues to manage the flow of information and ensure alignment.
- Coordination of meetings and management of team agendas.
- Provide full administrative support to the Executive Director
- Write quality and strategically aligned CEO communications
- Act as a key point of contact and proactively build relationships with colleagues across the organization, including receiving and responding to inquiries as directed.
- Coordinate organizational meetings internally and externally
- Ensure calendars, meetings and mailboxes are managed effectively and efficiently
- Work within the EIA team to ensure the smooth running of the organization in accordance with the organizational culture
- Support team members to be accountable and meet deadlines effectively.
- Contribute to promoting a culture that prioritizes health and well-being
Skills and experience
- Ability to represent what EIA stands for – regarding its culture, strategy and work – in internal and external meetings and communications
- computer skill
- Exceptional communication, interpersonal and administrative skills
- Excellent attention to detail and problem solving skills
- Extensive experience in previous relevant roles.
- Ability to work independently while being able to engage collaboratively with others
- Experience of effectively supporting strategy implementation
- Commitment to the work of the EIA and the contribution of the environment sector, with a focus on advocacy and campaigning
How to register
- Download and read the full job description below
- Download and complete the job application and tracking forms below
- Email completed forms to firstname.lastname@example.org
Download the full job description
Job application form
EIA tracking form (optional)