Job offer: Executive Assistant

Position: Executive Assistant
Report to: Executive Director
Situated at: London Office
Start date: ~ July 2022
Salary: £40,000 – £45,000 depending on experience

Application deadline: June 20, 2022

About the role

  • Based in the London office, (hybrid work is negotiable), this is a new position
  • We are looking for someone who can work effectively with the Executive Director and who can proactively contribute to the development of the organization and the achievement of its strategy.
  • Experience in building and maintaining effective relationships with various internal colleagues, as well as external stakeholders, is essential
  • Part of the role will be to work closely with the management team and other senior colleagues, including the Director of Campaigns
  • It is important to ensure that activities are carried out in a manner aligned with the organizational culture, especially those that are cross-organizational to foster a broader sense of team.

Responsibilities

Working closely with the Executive Director, the Executive Assistant is responsible for proactively working on:

Strategy

  • Ensure that discussions with colleagues take place across the EIA to advance the strategy, monitor progress and adjust it to ensure relevance
  • Ensure timely follow-up on priority initiatives that are aligned with the strategy.
  • Develop relevant systems and provide insights to help ensure strategy remains relevant.
  • Facilitate organizational learning and activities that help drive effective strategy implementation and nurture the culture.
  • Support the Executive Director and his colleagues in the coordination of work streams

Administration

  • Anticipate the needs of the Executive Director and the extended EIA team to help them stay focused on priorities, including resolving operational and administrative issues.
  • Act as a liaison between colleagues to manage the flow of information and ensure alignment.
  • Coordination of meetings and management of team agendas.
  • Provide full administrative support to the Executive Director
  • Write quality and strategically aligned CEO communications

Coordination

  • Act as a key point of contact and proactively build relationships with colleagues across the organization, including receiving and responding to inquiries as directed.
  • Coordinate organizational meetings internally and externally
  • Ensure calendars, meetings and mailboxes are managed effectively and efficiently
  • Work within the EIA team to ensure the smooth running of the organization in accordance with the organizational culture
  • Support team members to be accountable and meet deadlines effectively.
  • Contribute to promoting a culture that prioritizes health and well-being

Skills and experience

  • Ability to represent what EIA stands for – regarding its culture, strategy and work – in internal and external meetings and communications
  • computer skill
  • Exceptional communication, interpersonal and administrative skills
  • Excellent attention to detail and problem solving skills
  • Extensive experience in previous relevant roles.
  • Ability to work independently while being able to engage collaboratively with others
  • Experience of effectively supporting strategy implementation
  • Commitment to the work of the EIA and the contribution of the environment sector, with a focus on advocacy and campaigning

How to register

  1. Download and read the full job description below
  2. Download and complete the job application and tracking forms below
  3. Email completed forms to ukinfo@eia-international.org

Download the full job description

Job application form

EIA tracking form (optional)

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