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How to hire a virtual assistant

Working from home has its advantages, but not everything is easy. Whether you’re trying to keep the kids busy while working full time or taking on a big team via video chat, one thing we could all use is an assistant. But with a global pandemic, it’s not wise to add another person to your cramped quarters. Enter the socially distant virtual assistant.

Virtual assistants can handle things you don’t have time for or don’t know how to handle. They can work remotely on administrative tasks, manage your social media, and even do the banking you hate. You can easily find one through a service, but there are some things to know and gather before committing.

Determine what you need

The first thing to do is make a list of everything you do and how long it takes. Determine what you can transmit and how much time it would save you. From this list, prioritize each task. You now have the basics of a job description and an estimate of the number of hours per week you would need an assistant.

Write a comprehensive description that includes responsibilities, level of experience required, and how often and for how long you would need the services of a virtual assistant.

Decide on a budget

When it comes to hiring someone to help you with your job, time truly is money. Add up how much time you spend on things you could pass on and how much you could earn if you weren’t the one doing them.

Next, research how much virtual assistants charge for the tasks you need to perform. There is a huge range of pricing for virtual assistants, with quality, experience, and responsibilities all being major factors. Consider the skills you employ and the level of expertise you need to complete the assignments you are assigning now, and consider the fees for an assistant who matches those requirements.

Once you’ve done your research, you can calculate how much you’ll save by having a virtual assistant, the level of support you need, and therefore how much you can afford to spend.

where to watch

There are several services that allow you to find and hire virtual assistants. Some handle almost the entire process for you, and others are channels for finding freelancers.

In the first category are sites like Upwork, where you can post your job description, browse candidates, schedule interviews, manage work, and set up payment. Upwork is not limited to virtual assistants and you can find freelancers in many fields. Fiverr also has freelancers to hire and is a good place to advertise and find a virtual assistant. You can either search the listings to see if someone’s experience matches what you need, or post your own job description. Fiverr allows you to pay for services through the site.

Since you are looking for an assistant, speed can be essential and for this purpose there are sites that select virtual assistants for you. Zirtuelle connects you with an assistant when you subscribe to one of its four service levels. Time Etc. also manages the matchmaking for you and has plans based on how many hours of help you need. His assistants have at least five years of experience. Ensure not only connects you with virtual assistants, but also accountants, web specialists, and social media strategists.

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Conduct a remote interview

If you’re using a site like Upwork or Fiverr, where you have more than one candidate, you’ll want to set up interviews. Once you have a few, ideally three to five, have a video or phone chat to see if they seem to match. Some questions you might want to ask are what type of projects they have experience with, what their skills are, how many hours they have to put in the job, what is their communication style like, and what kind of work they appreciate. Also ask for and contact the references of each candidate.

Create a task test

Before giving all your work to a virtual assistant, give them a task to manage and see how it goes. This pertains to whether you let a service pair you with a virtual assistant or picked one yourself from a field of applicants.

The first task you assign should be representative of the bulk of the work you will need a virtual assistant to handle. Lay out your expectations, including how often you plan to communicate and how, and set a reasonable deadline.

If all goes well, you’re about to have more free time in your day and still have all of your office space to yourself.

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