Administrative Assistant Iv Job With Fairfax County Government

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Fairfax County has a top-notch school system, safe neighborhoods, thousands of acres of parkland, and vibrant downtowns. The county government is at the heart of this vibrant community of nearly 1.2 million people and is looking for employees who are willing to bring their energy, enthusiasm and skills to serve the residents of Fairfax and shape the future of the county. . Land Development Services (LDS) is the steward of the county’s land use planning and building codes and regulations, and its staff members carry out their critical role as “first responders”. Every day, through careful review, authorization and inspection of site and building construction, our staff protect the health, safety, well-being and environment of those who live, work and tour Fairfax County. Our department also serves as the gateway to much of the county’s economic development, reviewing over 30,000 building and site plan submissions, issuing nearly 70,000 building permits, and performing over 220,000 building inspections. and sites each year. If you want to join a creative, collaborative, and innovative team doing meaningful work, then LDS is the place for you.

Under the supervision of the Office of the Director of LDS Admin V, provides administrative support to the Office of the Director of Land Use Services. Provides direct administrative support and office management to approximately 14 staff, including the LDS Director, LDS Deputy Director – Operations Division, and Strategic Planning and Business Operations Coordinator.

  • Provides independent administrative and project support to the LDS Project Management Branch.
  • Develops and implements department-wide administrative recommendations to improve operational processes and resolve business issues.
  • Responsible for ongoing analysis of various administrative functions and projects and develops standard operating procedures (SOPs) for these functions.
  • Initiates the board brief agenda process for the director’s office by gathering relevant information from staff, identifying board item titles, and tracking due dates for item submissions to the advice.
  • Maintains the Herrity building directory for all departments housed in the building.
  • Works directly with the AA V in the LDS Director’s office on various projects and serves as a back-up to the AA V as needed.
  • Compliant with LDS safety program and guidelines.
  • Assists the Director and Director of Operations in managing and monitoring the agency program and business operations.
  • Responds to inquiries from county residents and coordinates responses with other LDS divisions.
  • Researches problems and issues, collects information and interprets data; compiles the results and makes recommendations.
  • Meets county, agency, and job-specific training requirements, including but not limited to courses related to emergency management and security.

To note: This position often deals with sensitive confidential matters and the ability to maintain this confidentiality is required.

The functional areas assigned to this position are: ggeneral office management, public assistance and correspondence, and/or coordination of special administrative projects.

Employment standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to a high school diploma and three years of administrative support experience in the assigned functional area(s).
Click on here for how Fairfax County interprets equivalencies for “Any combination, experience and education equivalent to”

PREFERRED QUALIFICATIONS:

  • Proficiency in MS Office suite and MS Teams
  • Two years as administrative support in a management office
  • Excellent communication and personal skills
  • Experience in purchasing, travel coordination and event coordination
  • Experience using electronic records systems
  • Experience working for state, federal, or local government
  • SmartSheet or other project planning software a plus

NECESSARY SPECIAL REQUIREMENTS:
The person appointed to this position will be required to complete a criminal background check to the satisfaction of the employer.

All newly hired employees must be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval for a medical or religious exemption before their start date. Proof of exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccination mandate for sincere medical or religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on or shortly after their first day of employment.

PHYSICAL REQUIREMENTS:
Work is generally sedentary. However, the employee may be required to walk, stand, bend and carry objects weighing less than 25 pounds. Ability to use keyboard driven equipment. Ability to communicate verbally and in writing. Mobile enough to attend meetings in various locations and make presentations to county staff. All tasks can be performed with or without reasonable accommodation.

SELECTION PROCEDURE:
interview with the panel; may include practical exercises.

The Fairfax County government prohibits discrimination based on race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation or military status in the recruitment, selection and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes in accordance with the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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